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Resources for Event Teams

On this page and its associated pages you can find a compilation of useful resources that will help any Club Member who becomes involved in the planning, organising and running of a Deeside Orienteering Club Event. There are resources on this page focused towards:

On separate page, there are resources focused on:

Members are welcome to suggest additional documents or resources that could be added - suggestions to Bob Elmes ().

Resources for Planners and Mappers

Document Link Date Owner
SI Control Numbers link Sept 2016 Bob Elmes
Area Responsibilities link Feb 2014 Jean Payne
Planners Guidelines for Summer Evening Events link March 2013 Sheila Hills ()
Rules of Orienteering, Appendix B: Course Planning link Jan 2015 BOF
Course Planning Guide link Aug 2016 Hilary Quick (SOA)
CONDES v9 Instructions link Oct 2016 Graham Nilsen
CONDES v9 Relay Instructions link Feb 2017 Graham Nilsen
Instructions for using SI Master station to clear backup memory and reset time. link Nov 2015 Pete Owens ()
How to use Gripples link April 2011 Norman Hall ()
Instructions for creating files to send to the SI Coordinator and Routegadget person. link June 2011 Bob Elmes ()
DEE inter system data flows diagram link Juney 2011 Bob Elmes ()
Background Information showing how the Planner and the Map Coordinator work together. link Nov 2010 Mike Smithard ()
Flow Diagram showing how the Mapper, Planner and the Map Coordinator work together. link Nov 2016 Mike Smithard ()

Resources for Organisers

Document Link Date Owner
Area Responsibilities link Feb 2014 Jean Payne
Organisers Guidelines for Summer Evening Events 2017 Edition revised link Feb 2017 Sheila Hills ()
Organisers Guidelines for Summer Evening Events 2006 Edition. Useful if organising an event without SI punching. link 2006 Sheila Hills ()
Common Problems at the Start and Finish link Aug 2016 Rob Hickling (SOA)
Rules of Orienteering, Appendix B: Course Planning link Jan 2014 BOF
BOF Risk Assessment Form
relates to risks to participants
link Current version on BOF website BOF
Insurance Documents. At the 2009 renewal of our equipment insurance, our brokers pointed out that a) all organisers should read and abide by their Risk Management Procedures and b) that they need to be informed before any toilets, electronic controls or other equipment is left unattended (eg overnight before any event) using their Major Events Form. Organisers/Planners should complete this form at least a week before the event and email to (Treasurer) () for forwarding to our brokers. Copies of these documents are available below and if you need any advice, please contact Duncan Harris ().
  • Equipment Insurance policy
link July 2016 Treasurer ()
  • Orienteering Insurance Risk Management
    rules you have to abide by to maintain insurance cover
link July 2016 Treasurer ()
  • Insurance Major Event Form
link Sept 2009 Treasurer ()
  • Proof of Public Liability Insurance
link Updated annually BOF
Helpers List and Information Sheet. Word document for Organiser to download and complete. link Feb 2017 Sheila Hills ()
Registration Team Map Number Check List (White-Light Green) link Feb 2017 Jane Mockford ()
Registration Team Map Number Check List (Short Green-Blue) link Feb 2017 Jane Mockford ()
Event Accounts Spreadsheet link June 2016 v2.2 Duncan Harris (Treasurer) ()
Free Run Voucher process link Oct 2015 Jane Mockford ()
Event Officals Comments pro-forma. For each Organiser to download and tailor for their event; then either upload as a pdf to the appropriate location for the event, or send to the web team. link May 2009 Bob Elmes ()
DEE First Aiders link Dec 2016 Jane Mockford ()
DEE Event Safety Workshop attendees link Jan 2017 Norman Hall ()

Forms for Events

Schools League Events

Document Link Date Owner
Draft Event Final Details Flyer link April 2014 Martin Pickering ()
Helpers List link April 2014 Martin Pickering ()
Registration Guidance Notes link April 2014 Martin Pickering ()
ECard Hire Procedures link April 2014 Martin Pickering ()
Start Procedure link April 2014 Martin Pickering ()
EOD Entry Slip XLS PDF April 2014 Martin Pickering ()
Course Numbers Count Sheet link April 2014 Martin Pickering ()
School/Group EOD Registration Form link April 2014 Martin Pickering ()
Course List Info for Board link April 2014 Martin Pickering ()
DEE Receipts link April 2014 Martin Pickering ()
Individuals Registration Process link April 2014 Martin Pickering ()

Suggestions of other useful documents are welcome...